UBT Ferizaj

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UBT Ferizaj

UBT College Branch – Ferizaj implements the central mission of the UBT College which is to offer a dynamic and innovative academic environment. The mission of the College is also to provide a supportive and challenging opportunity for the students, faculty and staff in participatory and self-governance setting. Building on a tradition of teamwork between students, faculty, staff and administrators, UBT College Branch – Ferizaj implements the mission of UBT College, which is the commitment to enhance its participation as an active member of community by providing learning opportunities driven by teaching and research excellence, intellectual interaction and creativity.

UBT College Branch – Ferizaj as an important part of intellectual and cultural activity in Kosovo, aims to improve the region’s quality of life through the skills, knowledge, experience and engagement of its faculty, staff, students and alumni. The branch implements one of the key strategic goals of the UBT College, which is serving the higher education needs and being closer to the local and regional community.

Mission and Vision

The mission and vision of the branch is the same as the mission and vision of UBT College and the development but also the implementation of the mission and vision takes place by following a strict process of staff consultation and wide debate led by the core management at the College level but also the branch level. The resulting mission and vision reflect the fundamental values of the College UBT and are systematically deployed to all activities of the branch via strategy and programs that are reviewed on annual basis as part of the business cycle.

UBT College Branch Ferizaj shall be governed by respective UBT Faculty Councils, and Director of the Branch. Every normative act and every decision taken by the governing bodies shall respect the academic freedom of the College members, shall refrain from actions that prohibit the application of law, refrain from actions that can inhibit the teaching and research advancement, avoid conflicts of interest and respect ethical norms issued under the authority of the Statute. The governing mechanism at the branch level implement protection policies from any form of discrimination and prohibit the infringement of gender balance and refrain from political agenda.

Director/Head of the Branch regularly communicates the mission and strategy of UBT College through various channels. The prime vehicle to foster the culture of excellence is the Business Plan which is also drafted at the Branch level and it is available and communicated to staff through internal communication vehicles. The Director of the Branch attends the management meetings at UBT College, which take place on a regular and are dedicated to core business or support of people management and general issues. Fixed slots during the year are fixed for the Director of the Branch to speak to all staff members at the Branch level and communicate the Branch’s position in the emerging local and regional political, economic and technological trends. These all staff meetings also serve to reinforce the central corporate message at the branch level and are an opportunity to talk to staff about the branch’s progress and challenges in the Ferizaj regional higher education market.

Quality Assurance Committee – Branch Level

The main teams and individuals with responsibility for quality assurance are: The Governing Body, President, Academic Council, Quality Assurance Committee, Quality Assurance Manager, Heads of Faculties and Departments, Faculty Councils, Academic Staff, branch director and Students. The Quality Assurance Committee regulates the academic and administrative service evaluation, quality improvement and approval of quality standards, preparation and supervision of the self-evaluation process. It makes the necessary preparations for the external evaluation of the institution, reviews policies and procedures in the context of quality improvement, coordinates internal control standards, identifies performance indicators, develops improvement activities and conducts periodic monitoring and evaluation of academic programmes, student services, resources and stakeholder engagement policies.

Academic Council – Branch Level

The Academic Council is the principal academic body of the branch. It is responsible to deliver the academic policies, implementation and control academic performance. The body is authorized and responsible to adopt policies in relation to academic affairs, adopt study programs, propose the establishment of new academic units, authorized the award of scientific degrees, determine the admission process and study performance, promote academic studies, confirm academic appointments, represent the institution on academic issues, prescribe the policy for the award of scholarships and monitor the academic performance of the institution. The Quality Assurance Committee, the Head of the Branch, and the Academic Council collaborate with the Rector of UBT who is is responsible for the general administration of the college.

There are also seven other administrative divisions within the branch:

	Division	Responsibilities

1	Finance Division	Budget revenues Financial Accounting Payments

2	Human Resource Division	Recruitment Staff welfare Staff appraisal Staff development

3	Student Services	Student services Admission Services Career Services Examination Student counselling Student scholarships

4	Library and Bookstore	Library Management Library Information System

5	Public Communication	Student information Public Information Media communication Social Media Website

6	Technical Services	Infrastructure Equipment Student transport

7	Culture and Sports Division	Cultural events Sports Events Community events

UBT’s Strategic Plan sets out a framework of priorities for the College, its branches and departments.

Mission

The advancement of learning by teaching and research and its dissemination by every means.

Vision

We will work as one UBT bringing together our staff, students and alumni, our faculties, departments and branches to provide qualitative education. We will do this in ways which benefit society on a local, regional, national and global scale. We will build on the long-standing traditions of independent scholarship and academic freedom while fostering a culture in which innovation and collaboration play an important role.

We are committed to equality of opportunity, and to supporting staff and student wellbeing, ensuring that students and staff can flourish in our community. We believe that a diverse staff and student body strengthens our staff’s teaching and students’ learning.

*Nr.*	Denomination
1	Statute
2	Student Organization Status
3	Regulation responsible for organizing the teaching process
4	Regulation related to the Board Activities
5	Regulation of Research and Publications
6	Code of Ethics Annual report of the Ethics committee for the academic year 2020-21fin Annual report of the Ethics committee for the academic year 2019-20fin Annual report of the Ethics committee for the academic year 2018-19fin Appointment of members of the ethics commission 2021-22
7	Regulation of Administering the Examinations
8	Regulation of pushing along the academic affairs and quality assurance
9	Regulation related to student fee’s and payments
10	Regulation of the Senate Activities
11	Regulation of student enrolment
12	Regulation of studies and academic structure
13	The Charter of the Association of graduates(Alumni)
14	Code of Conduct
15	Regulation of Administrate management
16	Regulation of Internship
17	Regulation of the first phase of studies
18	Regulation of the second phase of studies
19	Regulations of the third phase of studies
20	Regulation of organizing the Master Studies
21	Regulation of archiving documents
22	Regulation of Library
23	Regulation of the Photocopy
24	Regulation of Doctoral Studies
25	Regulation of assurance of health of the employees and the work environment
26	Regulation of work relations and of the person responsible for performing the required tasks
27	Regulation of developing and structuring the thesis (master or bachelor)
28	Regulation of protection from fire and physical security
29	Regulation of programing “work and study”
30	Regulation of Academic titles
31	Regulation of transfer from one academic institution to another
32	Regulation of preserving personal data
33	Regulation of Server Room
34	Regulation of merit and security discipline
35	Regulation of Quality Assurance
36	Administrative Directive of involvement of students of UBT in workplaces
37	Administrative Directive of controlling the hygiene and technical and material equipment
38	Administrative Directive of work timetable and infrastructure/stockpile
39	Administrative Directive of organizing lab courses
40	Administrative Directive Utilization of telephone network
41	Administrative Regulation of Elections for Student Administration
42	Administrative Directive of determining the coefficient in the workplace and administration
43	Administrative Directive of the office for Quality Assurance
44	Staff Handbook
45	UBT Tutor Handbook
46	Handbook for Teachers
47	Handbook for Students
48	Handbook
49	Emergency Plan of Fire Protection
50	Recruitment Procedure
51	Procedure of Complaints
52	Disciplinary Procedure
53	Procedure of Contracts
54	Procedure of discontinuing the Job Contract
55	Procedure of working hours and work attendance
56	Procedure of proof period
57	Procedure of Description of job tasks
58	Procedure of Evaluation of job
59	Procedure of Staff Files
60	Procedure of Equal Opportunities
61	Procedure of Holidays/Vacation
62	Procedure of Trainings
63	Regulations for non discrimination
64	Decision - Tuition Fee
65	Decision on Management board
66	Decision on promoting the gender equality
67	Decision on smoke free policy
68	Students scholarship 50 discount
69	UBT Quality Manual
70	Self-evaluation report UBT College branch Gjilan
71	Academic Strategic Plan
72	Actions
73	Academic Calendar 2021-2022
74	Regulation for student assessment
75	REGULATION ON LABOR RELATIONS AND RESPONSIBILITIES FOR WORKING DUTIES UBT
76	Statute of Students Union
77	UBT Strategy Integrated

	Verdicts
1	Center for Modern Music, Digital Production and Management
2	Institute for Artes Media and Culture
3	Institute for Cyber Security and Privacy
4	Institute for Entrepreneurship, Management and Engineering
5	Institute for Finance and Accounting Support
6	Institute for Innovation, Software and Systems Development
7	Institute for Intellectual Services of Excellence
8	Institute for International Professional Certification
9	Institute for International Relation
10	Institute for Legal Support and Intellectual Property Rights
11	Institute for Library and Center for Knowledge Management
12	Institute for Management and Design of Digital Information Systems
13	Institute for Product Development and Accreditation
14	Institute for Public Policy, Research and Management
15	Institute for The center for Foreign Policy and Euro-Atlantic Studies
16	Institute for the Development of Education and Academic Affairs
17	Institute for the Executive Center for Tourism and Hospitality
18	Institute for UBT SAP - University Alliance
19	Institute for UBT Stats, UBT SIM, UBT Incubator, UBT Architectural Design
20	Institute for Urban Planning, Sustainable Development and Engineering
21	Institute of Life Sciences and Technology
22	Social Innovation Center
23	Technology Transfer Center
24	UBT SAP Research Institute - University Alliance

UBT_Branch_Organogram_Ferizaj

Every year about a considerable number of students come to UBT to study thanks to the Erasmus+ programme. In turn, many students from UBT go abroad to study at other European universities. Decisions on study, education, training, and work/study behavior is made on the basis of each person’s dignity, without prejudice, and based on objective criteria and factors. Besides well-off youth, UBT strives to enable individuals with fewer opportunities to apply for open positions and study in line with available financial and other resources. These aspects are mandatory for all members of UBT as set by the Code of Ethics and UBT Regulations for Non-Discrimination.

UBT classifies students with fewer opportunities, who can receive a financial top-up from the Erasmus+ Programme, as following:

1. Students with social barriers – young people who are discriminated against (due to their gender, race, religion, sexual orientation, disability, or other factors), young people with weak social skills, young and/or single parents, orphans, young people from broken families, and so on.
2. Students facing financial challenges – such as those with a low quality of living, a low income, a reliance on the social security system, long-term jobless youth, homeless youth, young people in debt or in financial difficulties, and so on.
3. Disabled students – students with mental (intellectual, cognitive, learning), physical, sensory, or other impairments.
4. Students with learning disabilities – early school-leavers and school dropouts, young individuals with low school performance due to a distinct cultural/linguistic background etc.
5. Students with cultural disparities – such as young immigrants or refugees, or descendants of immigrants or refugees, young members of a national or ethnic minority, young people with language and cultural integration issues, and so on.
6. Students with health issues – such as those who have chronic health issues, severe diseases or psychiatric ailments, or those who have mental health problems.
7. Students with geographical obstacles – who come from distant, rural, or hilly locations, young people living on peripheral regions, young people from underserved places (limited public transportation, insufficient facilities, abandoned villages), and so on.

In many cases, individuals may fit into several of the categories described above at the same time (e.g. a teenage mother who lives in a remote village). An individual should not automatically be included in the “fewer-opportunity” group simply on the basis of one characteristic. A student has to have at least three exclusion indicators to be in the ‘fewer opportunities’ group. These indicators are defined based on an online survey that students complete which is part of the application process.

Specific measures that UBT already uses to ensure participation of those with fewer opportunities:

– Inclusion and diversity are part of the criteria to select applicants for nomination
– UBT organizes Info Sessions in order to offer guidance, help with the application process, documents.
– Forms to be used for application are clear, short, and understandable.
– For incoming participants with disabilities a family member or accompanying person can come to Kosovo for the whole period of the exchange.
– Language learning opportunities are offered by the Language Institute at UBT

Incoming Students

The exchange plays an important role in sustaining UBT’s cosmopolitan atmosphere. The Erasmus+ student mobility program is available to students currently at one of our exchange-partner universities who would like to study at UBT. The mobility experience is approved and recognized as part of your studies for a semester or full academic year. Some degrees will also support shorter durations. For further details about the program and admission requirements, download the Application Guide for Incoming Students below.

Guide
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Outgoing Students

A stay abroad is a good idea. It strengthens flexibility and versatility, deepens and expands professional and linguistic knowledge, engages students with a foreign culture, opens up new perspectives, changes self-assessment, and gives you additional self-confidence. If you are thinking of going abroad for a while, you should check the Application Guide for Outgoing Students that can be downloaded below. In case you have further questions, plan a visit to the International Relations Office well in advance. The staff there or the coordinators of the various exchange programmes can give many important tips and hints for planning your stay abroad

Guide
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Students’ Testimonials

“At the very beginning I was totally confused but now I can say for sure that Erasmus+ is about learning to love the diversity, exploring the world, and discovering the uniqueness of every single voice you hear, of every single landscape you see.”

“The thing which gives me the greatest joy is to feel that I have travelled all around the world through the eyes of every person I have met during my Erasmus+ experience.”

“It is the result of being temperate, well-balanced, responsible, conscientious, and, of course, motivated.”