Monitoring of academic progress and student support
UBT College applies a structured system for the continuous monitoring of academic progress and the provision of institutional support for students who experience learning difficulties. This process is based on both formative and summative assessment throughout the academic year, including performance in examinations, research assignments, projects, and laboratory work. Students with insufficient performance are identified at early stages, based on academic criteria defined by the faculty, in order to be included in support programmes.
Methodology for performance monitoring and tracking
Within the BSc in Aesthetics and Cosmetology programme, the monitoring system tracks key performance indicators (KPIs) to ensure timely intervention:
- Course pass rates: Identification of courses with high failure rates and analysis of needs for curricular adjustments.
- Annual academic progression: Ensuring the regular progression of students from one academic year to the next.
- Grade Point Average (GPA) trends: Tracking GPA fluctuations to identify declines in academic performance.
- Student retention rates: Monitoring continuation of studies, with particular focus on the first and second years.
- Engagement levels: Tracking attendance in lectures, seminars, group projects, and clinical practice.
- Use of support services: Monitoring the utilization of career services, library resources, and tutoring systems.
- Student feedback and evaluations: Regular collection of satisfaction surveys to identify areas requiring institutional improvement.
Strategies and interventions for academic support
When the monitoring system identifies academic risks or learning difficulties, the Faculty of Aesthetics and Cosmetology activates the following intervention mechanisms:
- Tutorial and Peer Mentoring System: Engagement of high-achieving students (peer tutoring) and course mentors to support students in mastering complex concepts.
- Personalized Academic Advising: Assignment of academic advisors from the teaching staff who provide individualized guidance and assist students in managing their course workload.
- Preparatory Activities and Supplementary Teaching: Organization of intensive pre-exam sessions and supplementary programmes (including summer school), focusing on the achievement of unmet learning outcomes rather than full re-teaching of course content.
- Development of Learning Skills (“Learning to Learn”): Targeted training in time management, study techniques, and preparation for practical laboratory assessments.
- Curriculum and Methodology Review: In cases where a course consistently presents difficulties for a large number of students, the department initiates a review of teaching methods, learning materials, or assessment formats.
This integrated system ensures continuous monitoring, adjustment, and accountability, aiming to maintain high levels of academic success and timely graduation rates.